Operations Lead

What you will do:

Collaborate with faculty and campus partners to optimize venue layouts, manage event capacity and accessibility, and address special requirements, ensuring a seamless and inclusive attendee experience.
Oversee vendor sourcing, contracting, and coordination for catering, merchandise, and experiential services (e.g., dessert stations, photo booths), securing commitments in advance to ensure smooth execution.
Supervise setup and teardown operations in collaboration with production and volunteer teams, maintaining strict adherence to event timelines and ensuring professional presentation.
Manage inventory and event materials such as signage, brochures, and promotional items, ensuring organized storage, easy access, and consistent branding throughout the year.
Lead volunteer coordination year-round, distributing responsibilities strategically, the for MBM to align on planning, timelines, and on-site execution logistics for flagship events.

What we are looking for

Demonstrated experience in operations management and end-to-end event planning, with a track record of successful event execution.
Exceptional organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong communication and negotiation abilities, with a proven experience of cultivating and maintaining vendor relationships.
Ability to remain resilient under pressure, taking a proactive approach to problem-solving and resolving challenges within a team.
Detail-oriented, with a deep passion for creating high-quality, engaging attendee experiences.

What's in it for you

Lead a team to manage the logistics behind one of UTSC’s most high-impact student events.
Collaborate with vendors and campus partners to deliver a seamless, professional experience.
Strengthen your ability to lead under pressure, delegate responsibilities, and solve problems on the fly.
Build real-world skills in operations, event planning, and cross-functional team leadership.

*All TEDx positions are voluntary and officially recognized with CCR by the University of Toronto.

Questions? Reach out to us on our Instagram @tedxuoftscarborough